Effective Date: 20-06-2025
Last Updated: 18-09-2025
This policy governs the collection and handling of personal information voluntarily submitted by individuals through our website forms, including but not limited to Contact Requests, Partnership Interest Forms, and Career Applications.
1. Data Collection via Forms
Upon voluntary submission through designated forms, we may collect:
- Full name
- Company name and role
- Business or personal email address
- Phone number
- Resumes, portfolios, or LinkedIn URLs (for career applicants)
- Additional text entries or file uploads relevant to the purpose of submission
2. Purpose and Legal Basis
The data submitted is collected strictly for:
- Responding to service inquiries
- Assessing partnership opportunities
- Evaluating employment applications
- Future follow-up, where appropriate and permitted
By initiating and submitting a form on our website, you acknowledge and agree that:
- The information provided may be processed by Nuevexa solely for the purposes outlined herein
- This processing is based on implied consent derived from your affirmative action in submitting the form
- No checkbox is required under this model; submission constitutes legally valid consent in accordance with applicable privacy regulations
3. Access and Confidentiality
All submissions are handled under strict access control, limited to:
- Internal departments relevant to the submission type (e.g., HR, Business Development, Legal)
- Authorised personnel only, operating under binding confidentiality agreements
- Segregated storage environments for sensitive submissions (e.g., career data)
4. Storage and Retention
- Contact and inquiry data is retained for up to 12 months, unless otherwise required
- Career applications may be retained for up to 24 months for future consideration, unless deletion is requested
- Partnership submissions are maintained for the duration of strategic engagement, then archived or deleted securely
5. Your Rights
At any time, you may:
- Request access to your submitted data
- Request corrections or updates
- Withdraw consent and request erasure
- Instruct us not to store your CV or business information
Requests may be submitted to [email protected]. Response timelines will comply with applicable jurisdictional requirements (typically within 30 days).
6. Partner and Candidate Assurances
- All partnership-related submissions are treated as confidential strategic communications.
- All candidate-related submissions are evaluated privately. No third-party recruiting firm or automation platform is used without consent.
7. Contact Information
For any concerns regarding data submitted via website forms, please contact:
Data Protection Office
📧 [email protected]
🌐 www.nuevexa.com
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